Quotes and leads
A customer picks the service on your site and sees the price straight away. A text gets a reply from the AI with your prices and the details it needs to book, day or night.
AI for cleaning businesses that answers leads, books cleans and sends the invoice.
Xaedros runs the office side of a cleaning company: quotes, booking, cleaner assignment, confirmations, invoices and pay. Tidy Up Services in Jacksonville got 29 hours of admin back a week.
What the AI takes off your plate, so you can clean, sell or rest.
Booking
Customers book a time on your booking page and it lands on the schedule. Nobody trades texts to find a slot.
Cleaner assignment
Each clean goes to the right cleaner with the checklist for that clean attached, so they know what is included before they arrive.
Confirmations and reminders
Every scheduled clean gets a confirmation text the day before, and the customer record updates on its own.
Invoices and payments
The invoice goes out when the clean is marked complete, payment comes in through Stripe or Square, and unpaid invoices get followed up until they are paid.
Cleaner pay
Each cleaner's pay is worked out from the jobs they did, hourly, per job, by square foot or as a share of the price, ready for payday.
A real cleaning company runs on it, so you can see it work first.
Tidy Up Services does signature, deep and move-out cleans across Jacksonville, FL. Every lead, booking, invoice and pay run goes through Xaedros.
Of the seven steps from first message to paid invoice, six run with nobody touching them. The owner marks the job complete. Read the Tidy Up case study.
- 29Hours of admin back each week
- 6 of 7Steps from lead to payment that run on their own
- 10 AMDay-before confirmation text on every scheduled clean
An AI receptionist, a virtual assistant or Xaedros, so you can pick with the facts.
Most cleaning owners weigh these three. They solve different parts of the job.
| Xaedros | AI phone receptionist | Virtual assistant | |
|---|---|---|---|
| Answers new leads | By text, at any hour, with your prices. A missed call gets a text back. | By voice on the phone | During their working hours |
| Books the clean | Booking page puts it on your schedule | Often takes a message or sends a link | Yes, by hand |
| Confirms and reminds | Automatic, every job | Usually not | If they remember |
| Invoices and chases payment | Automatic when the job is marked done | No | By hand |
| Works out cleaner pay | From completed jobs, every pay type | No | By hand |
| Keeps one customer record | Yes, every text, job and invoice | Call notes only | Whatever they write down |
| Cost | $49.99 a month (Lite) or $499 (Full, set up for you) | Usually a monthly fee plus per-minute charges | Hourly, often several hundred dollars a month |
Xaedros does not answer phone calls with a voice. It texts the caller back the moment a call is missed and carries on by text.
Start in an afternoon, so you can keep booking while you switch.
Lite is set up by you with the Director in a short conversation. On the Full plan our team builds it around how your company already runs.
Bring your customers.
Import from ZenMaid (all six export files), GoHighLevel or any spreadsheet.
Add your services and prices.
The AI quotes from them, so every answer matches what you charge.
Connect your number.
Missed calls and texts on a Quo or Twilio number go to the AI.
Turn on what you want.
Confirmations, reminders, invoices and follow-ups switch on one at a time.
How to use AI in a cleaning business, so you can start with what pays back.
Start where hours leak. In most cleaning companies that is answering new inquiries, rescheduling, confirming tomorrow's cleans and chasing unpaid invoices. Each is the same few messages sent hundreds of times a month, which is the work AI does well. Our guide to what business tasks AI can automate goes function by function.
Keep people on the work that needs judgment: walk-throughs for big or unusual jobs, complaints, hiring and training cleaners. The Director flags what needs you in the morning brief.
Measure it in hours. If the office work takes 20 to 30 hours a week, the question is what those hours cost you and what you would do with them. Our cost of hiring vs AI guide shows the math, and pricing has both plans.
AI for cleaning businesses, answered.
How can a cleaning business use AI?
To answer new leads with your prices, put bookings on the schedule, send confirmations and reminders, invoice when a clean is done, chase unpaid invoices and work out cleaner pay. Xaedros does all of these in one system.
Is Xaedros an AI receptionist?
It answers leads by text, not by voice. When a call is missed, it texts the caller back straight away and carries on the conversation by text with your prices.
What is the best AI for a cleaning business?
The one that covers the whole job, not one step. Look for lead replies, booking, confirmations, invoicing and pay in one place, with a real cleaning company running on it. Xaedros runs Tidy Up Services end to end.
Can I move from ZenMaid?
Yes. Xaedros imports all six ZenMaid export files: appointments, assignments, bookings, charges, cleaners and contacts. See Xaedros as a ZenMaid alternative.
How much does it cost?
Xaedros Lite is $49.99 a month: the AI you already use, connected to your customers, schedule and invoices, with monthly limits and charged when you start. The Full plan is $499 a month after a 14-day free trial, with setup by our team and no monthly limits.
Can I run it from ChatGPT or Claude?
Yes. Connect Xaedros to Claude or ChatGPT and ask for tomorrow's schedule, book a clean or draft an invoice from the chat. See how to connect.